Physical Media Collection App for Movies, Vinyl, and Games
Collection & Inventory Tracker helps you catalog a physical media collection in one place: DVDs, Blu-rays, 4K discs, vinyl records, CDs, video games and comics. You keep one structure for all of it, with fields for format, edition, platform, condition and shelf location.
This makes the collection easier to browse and keeps details consistent across media types. The app is free to download. Some features need Pro, and this page labels them.
Who it is for
It works well for people with mixed libraries. Movie collectors can track disc editions, vinyl owners can organize pressings, and gamers can manage physical games for more than one console.
It also helps when categories overlap. Many people own records, films, games and comics together. One app gives you one naming system for all of them.
If you buy and trade often, one central catalog helps you avoid duplicate purchases, because you can search what you already own.
What to track
A mixed media catalog needs shared fields and fields for each format. You can combine both without a fixed template.
- Title details: name, director, artist or studio, genre, release year and media type.
- Format details: disc type (DVD, Blu-ray, 4K UHD), vinyl speed and pressing, disc region, game platform and edition.
- Status: owned, lent out, for sale or duplicate copy, as a drop-down or tag field.
- Condition: case, sleeve and disc condition, missing inserts and repair notes.
- Storage location: shelf, crate, cabinet or box, so you can find an item fast.
- Purchase details: where you bought it, the date and the price you paid.
You create these fields yourself. The app has text, number, drop-down, tag, date, rating, barcode, link and photo fields. Keep a base set of fields for all media. For format details, such as vinyl speed, add a field and leave it empty for items that do not need it. Or make a separate collection for each media type.
How to organize a physical media library
These five steps work for a shelf of 50 discs and for a room of 5,000 records.
1. Scan the barcode on each case
Most DVD, Blu-ray, CD, vinyl and game cases have a barcode. Add a barcode field and scan the code with your phone camera. Scanning is free, and the code helps you tell editions apart. Barcode lookup, which fills in the product details from the code, is a Pro feature (you can try 5 lookups for free). Lookup does not find every title, so check the details before you save.
2. Give every item a shelf location
Add a drop-down field such as "Shelf" with values like "Living room A1" or "Crate 3". Put the same code on a label on the shelf or box. When you look for a film, the item record tells you where it is.
3. Use one field for the format
A "Format" drop-down (DVD, Blu-ray, 4K UHD, vinyl LP, CD, video game) keeps a mixed library in order. Use tags for editions, such as "Steelbook", "First pressing" or "Collector's edition".
4. Track loans
Add a text field "Lent to" and a date field "Return by". A date alert can remind you when the return date comes. Date alerts are free.
5. Choose one collection or several
You can keep all media in one collection with a "Format" field, or make one collection for each media type. The free plan includes up to 3 collections. More collections need Pro. Folders inside a collection are also a Pro feature.
How to build the catalog
Start broad and add detail over time. You do not need perfect data on the first day.
- Create your collection and the fields that every item needs, such as title, format and shelf.
- Add items quickly first: scan the code, or type the title and the format. Add edition and condition details later, one shelf at a time.
- Search the collection from time to time to find duplicates and items in the wrong place.
When a new item arrives, add it on the same day. This keeps the catalog current and saves cleanup work later.
Frequently Asked Questions
Can I track movies, records, and games in one catalog?
Yes. You can keep all formats in one collection with shared fields, and add a "Format" field to tell them apart.
Do I need different templates for each media type?
No. Start with one set of fields. Add format fields, such as vinyl speed, and leave them empty for items that do not need them. Or make a separate collection for each media type.
How do I prevent duplicate purchases?
Search your collection before you buy. You can also mark duplicate copies with a status or tag field.
Can I track discs I lend to friends?
Yes. Add a "Lent to" text field and a "Return by" date field. A date alert can remind you when the return date comes. Date alerts are free.
Related collection pages
Connect media tracking with the product overview and related collection pages.
Catalog your physical media collection
Keep movies, vinyl, games and more in one organized library. Free to download.
